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Terms & Conditions

Quick Account Services Agreement — Last updated: January 2025

By accessing or using Quick Account services, you acknowledge that you have read, understood, and agree to be bound by these Terms & Conditions. Continued use of the service after any amendments constitutes acceptance of the updated terms.

1.1 Billing Cycle Adjustment
Clients Joining Between the 1st and 15th:

Full payment for the current month is required upon enrollment, regardless of service usage.

Clients Joining Between the 16th and Last Day:

• Standard Services: Payment begins from the first day of the following month.
• Priority Administrative Services: Immediate billing applies if urgent services are requested.

💰 Payment Schedule Examples
  • Enrollment on 1st–15th: Full month fee applies immediately
  • Enrollment on 16th–month end: Fees start next month (unless priority services used)
  • Priority services (business registration, tax card) trigger immediate billing
  • Pro-rated option: 50% fee for mid-month enrollments with priority services
1.2 Priority Administrative Services

Services that trigger immediate billing for late-month enrollments:

Business Registration
Tax Card Processing
VAT Applications
Legal Documents
Urgent Filings
1.3 Courier Partner Fee Structure
€30/month
Solo Courier
Individual working independently
€60/month
With One Substitute
€30 per active account
€30/month each
Multiple Substitutes
Per active substitute account
1.4 Payment Due Date & Methods

2.1 Client Obligations
  • Provide accurate, complete, and timely documentation. Due date for documents uploads is the 5th of every month.
  • Notify promptly of changes affecting financial/legal status
  • Service delays caused by missing client information are not our responsibility
  • Redo service (VAT returns, Tax returns, etc) will charge extra €50 + VAT even if you have package.
    • 2.2 Cancellation Notice

    30 days written notice required. Services and standard fees apply during the notice period.

    2.3 Short-Term Termination Fees
    €39
    Within 1 month
    Minimum termination fee
    One month's fee
    1–2 months
    Additional compensation
    Recovery fees apply
    Within 6 months
    For administrative services rendered
    2.4 Recovery of Complimentary Service Costs
    Early Termination Recovery Fees (within 6 months):

    • Business Registration (VAT & Prepayment)

      free

    • Business Trade Registration (Full Package)

      €50

    • Tax Card Processing

      €20

    • Custom Document Preparation

      €150–€200

    💡 Annual VAT Filers Important Note:

    3.1 Confidentiality & GDPR

    Client data is kept strictly confidential per Finnish GDPR laws and used only for service delivery purposes. We do not share, sell, or disclose personal data to third parties without explicit consent, except where required by Finnish law.

    3.2 Compliance Obligations

    Clients must adhere to Finnish accounting, tax, and regulatory requirements. We reserve the right to discontinue services for violations.

    3.3 Data Retention

    Financial records are retained for the legally required period under Finnish accounting law. Clients may request data deletion after the mandatory retention period has passed.

    Limitation of Liability

    Liability is limited to total fees paid in the preceding 6 months. We are not liable for errors arising from incorrect or incomplete client-provided information.

    Service Availability

    We strive for continuous service availability but do not guarantee uninterrupted access. Scheduled maintenance will be communicated in advance.

    4.1 Right to Modify Terms

    We reserve the right to update these terms with 30 days advance notice. Continued use constitutes acceptance of the revised terms.

    4.2 Governing Law
    4.3 Termination Rights

    We may terminate services for: non-payment, legal non-compliance, or uncooperative behavior affecting service delivery.

    5.1 Client Obligations & Service Notices
    • Document Upload Deadline

      Upload all income and expense documents to your designated Google Drive folder within 5 days of each month or period end. Late uploads may delay bookkeeping processing and VAT submission.

    • VAT Return Submission Window

      We calculate and submit your VAT return between the 5th and 20th of the month preceding the due month. Documents must be uploaded on time for us to meet this deadline.

    • Redo / Extra Task Fee

      If you discover a missed income or expense entry after submission and request a correction, an extra charge of €50 + VAT applies per redo task — even if you hold a service package.

    5.2 Bookkeeping Fee — Late Payment Penalties

    All bookkeeping invoices are due within the date stated on the invoice. Failure to pay on time results in the following escalating penalties:

    Reminder Fee
    €5
    1–7 days late

    A reminder/penalty fee of €5 is applied if the bookkeeping invoice is not settled within 7 days of the due date.

    Monthly Penalty
    €40 / month
    More than 1 month overdue

    An additional €40 penalty is charged for every calendar month the invoice remains unpaid beyond the first month.

    Debt Collection
    Enforcement
    Persistent non-payment

    If payment is not received after repeated reminders, the outstanding bill will be forwarded to a debt enforcement agency for collection. All associated costs are borne by the client.